Five Keys to Protecting your Job
1) Human Resources is not your friend. Never discuss your problems with anyone in Human Resources or Personnel.
2) Co-Workers will only get you into trouble. Rarely does discussing problems with co-workers result in solutions.
It will however, take you away from your job and reduce your productivity just when you have to be at your best.
3) Secure your personnel records and other documents. You will need two copies of all records and documents.
One copy is your control copy the other a working copy. For your control copy, seal any and all records and files in one or
more tamper-proof envelopes and send these by certified mail to yourself. By doing this an undisputed time line is proven
and the contents of the records cannot be altered. Your working copy is an open file that you can refer back to time and time
again when needed. Since you will be adding material to your records over time, be sure to put identifiers on your working
file that correspond to your control copy envelopes.
Employment records belong to the employer, not the employee. If your employer will not let you have a copy
of the records, but will let you review them, here are some steps to keep those records from disappearing or being altered
3(a) Usually an HR person will be required to watch you review your records. Before you go to see your
records, type up a simple memo that states:
I, _____________________________, am an HR staff member for (Employer's Name) and was present when (YOUR
NAME) reviewed (his or her) personnel records on (actual date and time). I attest that these records are complete and that
no other records exist. I also state that it was (Your Name) who numbered each page of the file.
Signed and dated
3(b) Number each page then add your initials and date, making it harder for your employer to alter or change
records. An alternative to initialing each page is to do a blanket signature across all the pages at once by rolling the pages
over. (See photos) Once you release the pages your signature will disappear, only you will know that the signature is there.
Later if there is any question about your records you can demonstrate that a page was altered because your signature will
not look correct and the page(s) without a signature fraction mark on it’s backside would be the altered or changed